Terms and conditions for hire of marquees and furnishings
This is a document that we would encourage our customers to read. If you would like a copy in larger print please contact us on 01291 629 377Definitions
COMPANY means County Marquees Ltd, their sub-contractors and agents. HIRER means the person hiring the equipment from the Company.
EQUIPMENT means framed structures, marquees, tables, chairs, flooring, carpeting and mobile toilets, etc.
Conditions
Unless otherwise stated in writing, all orders are accepted subject to the Terms and Conditions of Hire stated below and the Hirer, by authorising or allowing work to proceed is deemed to have acknowledged that fact.
Quotations
Unless otherwise stated in writing, the Company reserves the right to revise or withdraw any quotation prior to acceptance, and to vary the quoted hire charges, should any substantial increase in labour, materials or transport costs occur before or during the period of hire.
Acceptance of all quotations Is made strictly subject to the equipment being available, whilst every effort will be made to ensure the equipment ordered is delivered, the company reserves the right to substitute the nearest available items should the need arise.
Erection and dismantling
Hire charges for marquees and framed structures, unless otherwise stated include provision of labour for erection and dismantling. The hire charges quoted for tables, chairs and forms does not include erection, placing or dismantling. Unless otherwise stated in writing no attendance of the equipment by the company's staff, or the provision of a nightwatchman is included. The safe custody of all equipment will be the hirer's responsibility until collected.
In reasonable time before the Company erects any of it's equipment, the Hirer shall inform the company, or provide a site plan of where precisely on the site equipment is to be erected. Should the Hirer fail to do so, the company shall site the equipment as he thinks fit. If thereafter the Hirer wishes the company to erect the equipment in a different position on the site, the company, if possible, will re-erect the equipment, before the period of hire commences and the company shall reserve the right to charge the Hirer a fee to do so.
The Hirer will be responsible for the equipment once on site, and must ensure that framed structures and marquees are completely closed when not in use and that pegs and ropes which become loose are secured as necessary.
Liability for delay, or contracts incompleted due to adverse weather conditions or any cause beyond our control will not be accepted.
Period of hire
The period of hire is understood to be from the time of arrival of staff to commence erection until the equipment has been dismantled and removed from site.
Loss or damage
The Hirer shall, during the period of hire, be responsible for the maintenance and safe custody of the company's equipment on site. Damage or loss (other than fair wear and tear) will be charged for at current replacement rates.
The Company cannot accept responsibility for the safety of customer's own equipment stored or housed in their marquees or framed structures.
The Hirer is reminded that it is prudent for him to insure against any such loss or damage.
Site
Hire charges are based on the assumption that the Hirer provides a firm and level site, is served by a firm access road with adequate hard standing for commercial vehicles and is free from flooding, trees and overhead obstructions. The Hirer shall be solely responsible for any damage to any concealed services or pipes, in addition to the quoted price, all ensuing losses, additional costs and liabilities.
The Hirer is responsible for giving notice to, or obtaining permits from, Local Authorities and/or Site Owners prior to erection. Any cost incurred in delays or modifications in the work arising from the absence or misrepresentation of any such permit shall be payable to the Company by the Hirer and shall be deemed part of the Hire charges.
The Hire Charges do not include making good any repairs to the site. Special rates will be payable for the hire of equipment on sites not confirming to the above requirements.
Terms
The Company's terms are strictly 7 days nett, unless otherwise stated. If payment is not made within 7 days, the company reserves the right to charge interest at the rate of 2.5% per month on any outstanding monies.
The Company reserves the right to charge a deposit to cover part, or all of the value of the equipment used which shall remain valid for a period no greater than 12 months from the date of receipt of the deposit. Should the hiring be postponed until later than 12 months from receipt of the original deposit, the Company reserves the right to re-negotiate the deposit
Fire prevention
Other than the equipment installed by the Company in it's marquees or framed structures, no lighting, heating, cooking or other gas or electrical appliances of any kind shall be used in or next to any equipment hired from the Company without previous consent in writing from the Company.
Electrical
Where electrical apparatus is hired, the Hirer must provide a suitable 240v power point or supply within 15 metres of the equipment and shall be fully responsible for the adequacy and reliability of that supply.
Cancellation
Once the contract has been made, should the hirer wish to cancel, the contractor reserves the right to charge 50% of the total hire price quoted. If cancelled within 14 days prior to the event, the full charge will be made, unless the equipment is re-let, whereupon an administration charge will be made.
Moditfication of contract
No verbal representations or arrangements are recognised by the company and these terms and conditions shall only be modified by a supplementary written contract.
Insurance
Unless otherwise advised in writing we will automatically charge 4% of the total hire fee for all risks insurance cover.
Exclusions:
1. The Hirer is responsible for the first £200 of each and every claim
2. Non compliance of Company's Terms and Conditions.
Note: Loss or damage arising from fire, theft or vandalism must be reported to the Police immediately and to the Company within 24 hours.
Winter
The Hirer is responsible for heating the interior of the framed structures and marquees to not less than 12ºC in the event of snow, or should snow be forecast.